Senior Office Manager

Websites are built in WordPress and Webflow, and we host most of them. We started in 1988 and have grown to about 15 people.

Overview:

Taylor Advertising is looking for a Senior Office Manager to join a small, steady team. We need someone who notices the broken thing before it becomes a problem and knows who to call. This is an in-person role, Monday to Friday. The office does not run itself.

Duties:

• Order office and kitchen supplies and keep spending within budget.
• Handle incoming mail and courier shipments.
• Process vendor invoices and code expenses in QuickBooks Online.
• Track leases, service contracts and insurance certificates for renewal.
• Maintain the office calendar, conference room bookings and visitor log.
• Support payroll by collecting timesheets and PTO requests.
• Answer the main line when the receptionist is out.
• Onboard new hires with desks, equipment, keys and system access requests.

You'll need:

• 5-7 years of office management or senior administrative experience.
• Able to lift up to 30 lbs (supply deliveries)
• Comfortable managing vendors and negotiating service contracts.
• Proficient in Microsoft 365 or Google Workspace.
• Friendly but firm with vendors and coworkers.
• Experience with QuickBooks Online or another bookkeeping system.

Compensation and benefits:

• Health insurance.
• 401(k) with 4% match.
• Three weeks of PTO to start.
• Flexible schedule.
• Referral program.

Please include a short note on why this role interests you.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Taylor Advertising.