Senior Office Manager

Every return gets a second review before it goes out. Two partners, three staff accountants and a front desk admin keep the place running.

Pinecrest Bookkeeping is a small firm, so this role touches a bit of everything and reports directly to the managing partner.

In this role you will

• Maintain the office calendar, conference room bookings and visitor log.
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service.
• Assist the managing partner with scheduling and special projects.
• Plan staff meetings, lunches and the annual holiday event.
• Handle incoming mail and courier shipments.
• Coordinate repairs and building issues with the property manager.
• Order office and kitchen supplies and keep spending within budget.

Required qualifications

• 5-7 years of office management or senior administrative experience.
• Experience with QuickBooks Online or another bookkeeping system.
• Proficient in Microsoft 365 or Google Workspace.
• Discreet with personnel and financial information.
• High school diploma required; associate or bachelor's degree preferred.

Also helpful

• Experience in a law, accounting or medical office.
• Gusto or ADP payroll experience.

Schedule: Monday to Friday, 8:30 AM to 5:30 PM

Perks and benefits

• Paid holidays.
• Profit sharing.
• Vision insurance.
• Three weeks of PTO to start.
• Cell phone reimbursement.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Pinecrest Bookkeeping.