Senior Office Manager

About us

Opalway Security is a small team of former military and law enforcement analysts doing pen tests and incident response. Every report is written by the person who did the testing, not a separate writing team.

Job summary

Opalway Security is looking for a Senior Office Manager to join a small, steady team. This is an in-person role, Monday to Friday. The office does not run itself. We need someone who notices the broken thing before it becomes a problem and knows who to call. On site, Frankfurt.

Essential duties and responsibilities

• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service
• Support payroll by collecting timesheets and PTO requests
• Track leases, service contracts and insurance certificates for renewal
• Handle incoming mail and courier shipments

What we're looking for

• 5-7 years of office management or senior administrative experience
• Proficient in Microsoft 365 or Google Workspace
• Organised and able to switch tasks without losing track
• Experience with QuickBooks Online or another bookkeeping system
• Discreet with personnel and financial information

Desirable

• Notary public commission
• Experience in a law, accounting or medical office
• Facilities or lease management background

Schedule: Monday to Friday, 8:30 AM to 5:30 PM

Perks and benefits

Salary: €43,000 - €50,000 a year

• Holiday pay
• JobRad bike leasing
• 30 days of annual leave
• Meal allowance
• Flexible working hours

Please mention your notice period and expected salary.

Candidates must be eligible to work in Germany.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Opalway Security.