Senior Office Manager

About us

Our founder spent 20 years running plants before starting the firm in 2006.

About the role

We have an immediate opening for a Senior Office Manager in New York City. Good fit for an experienced administrative professional who wants to own the whole operation of a small office. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. On site, New York City.

Main duties

• Answer the main line when the receptionist is out.
• Process vendor invoices and code expenses in QuickBooks Online.
• Maintain the office calendar, conference room bookings and visitor log.
• Keep emergency contacts, evacuation plans and first aid supplies current.
• Handle incoming mail and courier shipments.
• Assist the managing partner with scheduling and special projects.
• Onboard new hires with desks, equipment, keys and system access requests.
• Coordinate repairs and building issues with the property manager.

Required qualifications

• 5-7 years of office management or senior administrative experience.
• Comfortable managing vendors and negotiating service contracts.
• Discreet with personnel and financial information.

Schedule: Monday to Friday, 7:30 AM to 4:30 PM

Pay and benefits

Salary: $91,000 - $106,000 annually

• Medical, dental and vision insurance.
• 401(k) with a 100% match up to 5%.
• Paid time off.
• Life insurance.
• Referral program.
• Vision insurance.

New hires usually start two to three weeks after accepting an offer.

This position requires a background check.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Mosscraft Partners.