Senior Office Manager

About the company

Founded in 1968 by a local physician, the practice is still independently owned. Physician-owned and not part of a hospital system.

The Senior Office Manager keeps our Abu Dhabi office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin. George Medical Centre is a small firm, so this role touches a bit of everything and reports directly to the managing partner. On site, Abu Dhabi.

Essential duties and responsibilities

• Maintain the office calendar, conference room bookings and visitor log.
• Assist the managing partner with scheduling and special projects.
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service.
• Answer the main line when the receptionist is out.
• Process vendor invoices and code expenses in QuickBooks Online.
• Onboard new hires with desks, equipment, keys and system access requests.
• Keep emergency contacts, evacuation plans and first aid supplies current.
• Support payroll by collecting timesheets and PTO requests.

Requirements

• Friendly but firm with vendors and coworkers.
• High school diploma required; associate or bachelor's degree preferred.
• Discreet with personnel and financial information.
• Proficient in Microsoft 365 or Google Workspace.

Schedule: Monday to Friday, 8:30 AM to 5:30 PM

Compensation and benefits

• Medical insurance.
• 30 days annual leave.
• End of service gratuity.
• Annual bonus.
• Annual flight ticket.

Please submit your CV in English.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at George Medical Center.