Senior Executive Assistant

Driver training runs in-house, with CDL school for new drivers. Lanes cover most of the US, with dense regional networks in Tennessee. Most drivers have been here five years or more.

Position summary:

We have an immediate opening for a Senior Executive Assistant in Jackson. Reports to the CEO and works closely with the leadership team and board.

Duties:

• Track action items from leadership meetings and follow up on deadlines
• Prepare briefing materials, agendas and background notes for meetings
• Screen calls and emails and handle what can be handled without the executive
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Maintain confidential files and contact lists
• Process expense reports in Concur or Expensify
• Book domestic and international travel with detailed itineraries
• Draft correspondence and presentations in the executive's voice

Minimum qualifications:

• 6+ years supporting C-level or senior executives
• Bachelor's degree preferred
• Proficient in Word, Excel and PowerPoint
• Calm, organized and quick to reprioritize
• Expert in Outlook or Google Calendar for complex scheduling
• Strong writing and editing skills
• Experience booking international travel

Preferred qualifications:

• Concur or Navan
• Experience supporting more than one executive at once
• Board meeting coordination experience
• Certified Administrative Professional (CAP)

Expected salary range: $91,000 to $113,000/year, plus bonus eligibility.

Perks and benefits:

• Health savings account (HSA) with employer contribution
• 401(k) with a 100% match up to 5%
• Three weeks of PTO to start
• Life insurance
• Free parking

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

We are not working with agencies on this role.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at TA Transportation.