Executive Assistant

Client relationships often span decades and several practice groups. Docket deadlines are checked twice, by two different people.

Overview:

The Hall Law Firm has an opening for an Executive Assistant. Based in Washington, four days a week in office. Some evening and weekend availability by phone during travel weeks. The work is on site and cannot be done remotely.

Duties:

• Draft correspondence and presentations in the executive's voice.
• Process expense reports in Concur or Expensify.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Book domestic and international travel with detailed itineraries.
• Prepare briefing materials, agendas and background notes for meetings.
• Track action items from leadership meetings and follow up on deadlines.
• Maintain confidential files and contact lists.
• Serve as the go-between for executives and employees, customers and board members.

Minimum qualifications:

• 3-5 years supporting C-level or senior executives.
• Experience booking international travel.
• Expert in Outlook or Google Calendar for complex scheduling.
• Available outside regular hours when an executive is traveling.
• Strong writing and editing skills.
• Proficient in Word, Excel and PowerPoint.

The base pay range for this position is $97,000 - $114,000 a year. Actual pay depends on experience, skills and location.

Perks and benefits:

• Health savings account (HSA) with employer contribution.
• 401(k) with a 100% match up to 5%.
• Paid sick leave.
• Health insurance.
• Paid time off.

EOE. We participate in E-Verify.

This position requires a background check.

Most hires start within two to three weeks of an offer.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at The Hall Law Firm.