Lead Executive Assistant

Since 1941, the system has grown to cover most of New York. Shift differentials apply for nights, weekends and holidays.

Overview

The Lead Executive Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Based in Albany, four days a week in office. Some evening and weekend availability by phone during travel weeks. This position is on site in Albany.

Duties

• Manage complex calendars across time zones, including frequent last-minute changes.
• Maintain confidential files and contact lists.
• Process expense reports in Concur or Expensify.
• Screen calls and emails and handle what can be handled without the executive.
• Draft correspondence and presentations in the executive's voice.
• Prepare briefing materials, agendas and background notes for meetings.

Required qualifications

• 8-10 years supporting C-level or senior executives.
• Expert in Outlook or Google Calendar for complex scheduling.
• Comfortable with confidential and sensitive information.
• Bachelor's degree preferred.
• Strong writing and editing skills.
• Available outside regular hours when an executive is traveling.
• Experience booking international travel.

Preferred qualifications

• Concur or Navan.
• Certified Administrative Professional (CAP)

Compensation: $115,000 - $149,000/year

What we offer

• Health savings account (HSA) with employer contribution.
• 401(k) with 4% match.
• 11 paid holidays.

We are unable to sponsor visas for this position.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Skiffdale Health System Inc..