Senior Executive Assistant, Remote

Arbortrack HQ operates consumer websites and apps used by tens of millions of people each month. Our engineering, trust and safety, and customer support teams work across offices in New York City and several other countries.

The position:

Looking for a Senior Executive Assistant, Remote who wants to stay somewhere for a while. Reports to the CEO and works closely with the leadership team and board. This role is fully remote within the US. Flexible hours with a daily team call in the morning. You need a reliable internet connection and somewhere quiet to work.

Responsibilities:

• Support special projects as assigned by the CEO.
• Process expense reports in Concur or Expensify.
• Maintain confidential files and contact lists.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Draft correspondence and presentations in the executive's voice.
• Plan offsites and leadership events, including venues, catering and agendas.

Minimum qualifications:

• 5+ years supporting C-level or senior executives.
• Experience booking international travel.
• Calm, organized and quick to reprioritize.
• Available outside regular hours when an executive is traveling.
• Strong writing and editing skills.
• Bachelor's degree preferred.
• Comfortable with confidential and sensitive information.

Nice to have:

• Experience supporting more than one executive at once.
• Certified Administrative Professional (CAP)
• Event planning background.
• Concur or Navan.

Pay range: $126,000 - $155,000 annually. Final offer will depend on experience.

Pay and benefits:

• Health insurance.
• 401(k) with company match.
• Three weeks of PTO to start.
• Annual bonus.
• Paid time off.
• 12 weeks of paid parental leave.
• Vision insurance.

Arbortrack HQ provides equal employment opportunities to all employees and applicants.

We are not working with agencies on this role.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Arbortrack HQ.