Senior Executive Assistant

Most of our associates work first and second shift in plants within 30 miles of the branch. Pacific Search Group places light industrial, warehouse and production workers with manufacturers and distribution centers. We started in 2004 and have grown to about 110 people.

Job summary

We're looking for a Senior Executive Assistant to join our team. This is a remote role. This is a trusted role. You will see board materials, compensation data and deal information. Remote within the US. The team meets in Burbank once a quarter, travel covered. You will write a lot of updates, so clear written English is important.

Responsibilities

Coordinate quarterly board meetings, including decks, logistics and minutes. Track action items from leadership meetings and follow up on deadlines. Plan offsites and leadership events, including venues, catering and agendas. Process expense reports in Concur or Expensify. Arrange personal appointments when needed. Manage complex calendars across time zones, including frequent last-minute changes. Support special projects as assigned by the CEO.

What we're looking for

7+ years supporting C-level or senior executives. Calm, organized and quick to reprioritize. Expert in Outlook or Google Calendar for complex scheduling. Available outside regular hours when an executive is traveling. Bachelor's degree preferred.

Preferred qualifications

Experience supporting more than one executive at once.

Why work with us

$112,000 to $142,000/year

Medical, dental and vision insurance. 401(k) with 4% match. Three weeks of PTO to start. 401(k) with company match.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Pacific Search Group.