Senior Administrator

About us:

Volunteers deliver meals, tutor students, sort donations and staff the front desk. Since 1971, the organisation has supported adults with developmental disabilities in London through day programs and group homes.

Sumacscale Foundation is looking for a reliable admin who can keep a department of 25 people organised. Our team is spread across 20 countries. Headquarters is in London. We engage team members in Spain as full-time contractors. Most of our contractors have been with us for more than two years. You will need to be available during UK office hours, at least until 3:00 PM GMT. You will write a lot of updates, so clear written English is important.

Responsibilities:

Order supplies and process purchase requests. Scan, file and organise documents in SharePoint. Take meeting notes and send out action items. Schedule meetings and manage calendars for the department manager and team. Answer and route phone calls and emails. Track department budgets and invoices in a spreadsheet. Assist with special projects such as office moves or records cleanup.

You'll need:

5+ years of administrative or clerical experience. Comfortable learning new software systems. Organised and able to handle several requests at once. Professional phone manner. Reliable attendance and punctuality.

What we offer:

Flexible hours. Company laptop.

Candidates must be eligible to work in Spain.

Duration: 12 months. Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Sumacscale Foundation.