Senior Administrator

Small budget and a long waiting list, so we are careful with every dollar. We serve roughly 500 families a year in Quebec City.

The role

We're looking for a Senior Administrator to join our team. This is a remote role. Temp-to-hire through the first 90 days. Our headquarters is in Quebec City, and about a third of the team works remotely from other countries. We hire in India through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. We use Slack, Notion and Google Meet. Cameras on for team calls.

Essential duties and responsibilities

• Enter data into the ERP or CRM and check it for accuracy.
• Answer and route phone calls and emails.
• Schedule meetings and manage calendars for the department manager and team.
• Scan, file and organise documents in SharePoint.
• Track department budgets and invoices in a spreadsheet.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Take meeting notes and send out action items.
• Assist with special projects such as office moves or records cleanup.

Minimum qualifications

• 5-7 years of administrative or clerical experience.
• Reliable attendance and punctuality.
• High school diploma or GED.
• Comfortable learning new software systems.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Organised and able to handle several requests at once.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

What we offer

Salary: ₹12,00,000 - ₹14,00,000 pa

• Annual salary review.
• Company laptop.
• 24 days paid time off.
• Co-working space stipend.

This posting may close early if we receive enough applications.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coalset Network.