Office Manager

The company

Our owner still inspects buildings at night and covers routes when someone is out. Young Property Services is a family-run cleaning company with 27 employees.

Position summary

This is a new role. The team has doubled in size over the past year. The Office Manager keeps our Sparks office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. This position is on site in Sparks.

Duties

• Handle incoming mail and courier shipments.
• Process vendor invoices and code expenses in QuickBooks Online.
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service.
• Track leases, service contracts and insurance certificates for renewal.
• Order office and kitchen supplies and keep spending within budget.
• Assist the managing partner with scheduling and special projects.

Required qualifications

• 3-5 years of office management or senior administrative experience.
• Comfortable managing vendors and negotiating service contracts.
• High school diploma required; associate or bachelor's degree preferred.
• Discreet with personnel and financial information.
• Proficient in Microsoft 365 or Google Workspace.
• Able to lift up to 30 lbs (supply deliveries)

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

What you get

Rate: $66,000 - $77,000 annually

• Health, dental and vision coverage starting on day one.
• Profit sharing.
• 401(k) with company match.
• Paid sick leave.

We are unable to sponsor visas for this position.

Please include a short note on why this role interests you.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Young Property Services LLC.