Office Manager

Company overview:

Residential work makes up most of the portfolio. Everyone works on every phase, from schematic design through construction. Lunch-and-learns with product reps count toward AIA credits.

Parma Design has an opening for an Office Manager. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. This is an in-person role, Monday to Friday. The office does not run itself. This is an in-person role at our Parma location.

Day to day:

• Assist the managing partner with scheduling and special projects.
• Process vendor invoices and code expenses in QuickBooks Online.
• Track leases, service contracts and insurance certificates for renewal.
• Maintain the office calendar, conference room bookings and visitor log.
• Order office and kitchen supplies and keep spending within budget.
• Coordinate repairs and building issues with the property manager.

Qualifications:

• 2+ years of office management or senior administrative experience.
• High school diploma required; associate or bachelor's degree preferred.
• Friendly but firm with vendors and coworkers.
• Able to lift up to 30 lbs (supply deliveries)

Also helpful:

• Event planning experience.
• Basic IT troubleshooting (printers, Wi-Fi, new user setup)
• Facilities or lease management background.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Benefits:

• Three weeks of PTO to start.
• Flexible schedule.
• Vision insurance.
• Employee assistance program.
• Life insurance.
• Cell phone reimbursement.
• Free parking.

Applications are reviewed as they come in.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Parma Design LLC.