Office Manager

ABOUT MIDWEST VETERINARY EMERGENCY & SPECIALTY:

Every surgery patient gets a call the next morning. Our owner bought the practice in 1972 from the vet who trained her. Four 10-hour days or five 8s, your choice.

The Office Manager keeps our Louisville office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin.

DUTIES:

• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service
• Track leases, service contracts and insurance certificates for renewal
• Handle incoming mail and courier shipments
• Keep emergency contacts, evacuation plans and first aid supplies current
• Onboard new hires with desks, equipment, keys and system access requests
• Support payroll by collecting timesheets and PTO requests
• Coordinate repairs and building issues with the property manager

REQUIREMENTS:

• 2-4 years of office management or senior administrative experience
• Able to lift up to 30 lbs (supply deliveries)
• Experience with QuickBooks Online or another bookkeeping system

PLUSES:

• Notary public commission
• Basic IT troubleshooting (printers, Wi-Fi, new user setup)

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

PAY AND BENEFITS:

Compensation: $65,000 - $76,000/year

• Medical, dental and vision insurance
• 401(k) with 4% match
• Three weeks of PTO to start
• Employee discount
• Profit sharing
• Paid holidays
• Paid time off

No agencies or third-party recruiters, please.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Midwest Veterinary Emergency & Specialty.