Office Manager

About the company

Every surgery patient gets a call the next morning.

We are replacing a colleague who is moving away. This is an in-person role, Monday to Friday. The office does not run itself.

What you'll be doing

• Handle incoming mail and courier shipments
• Process vendor invoices and code expenses in QuickBooks Online
• Support payroll by collecting timesheets and PTO requests
• Coordinate repairs and building issues with the property manager
• Answer the main line when the receptionist is out
• Keep emergency contacts, evacuation plans and first aid supplies current
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service
• Assist the managing partner with scheduling and special projects

Requirements

• 3+ years of office management or senior administrative experience
• High school diploma required; associate or bachelor's degree preferred
• Discreet with personnel and financial information
• Organised and able to switch tasks without losing track

Pluses

• Notary public commission

Schedule: Monday to Friday, 8:30 AM to 5:30 PM

Perks and benefits

• Superannuation on top of salary
• 17.5% leave loading
• Annual bonus
• Employee assistance program
• Paid parental leave

Shortlisting will begin immediately.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Melbourne Veterinary Hospital Pty Ltd.