Office Manager

About the company

Paralegals here draft pleadings, manage the calendar and talk to clients every day. Case management runs on Clio, and billing is done in-house. Founded in 1981, we now have 16 employees.

Overview

We have an immediate opening for an Office Manager in Miami. This is an in-person role, Monday to Friday. The office does not run itself. We work hybrid out of Miami, usually three days in, two days remote.

Key responsibilities

• Keep emergency contacts, evacuation plans and first aid supplies current
• Coordinate repairs and building issues with the property manager
• Maintain the office calendar, conference room bookings and visitor log
• Process vendor invoices and code expenses in QuickBooks Online
• Support payroll by collecting timesheets and PTO requests
• Plan staff meetings, lunches and the annual holiday event
• Handle incoming mail and courier shipments

Requirements

• 2+ years of office management or senior administrative experience
• Comfortable managing vendors and negotiating service contracts
• Organized and able to switch tasks without losing track
• Friendly but firm with vendors and coworkers

Bonus points

• Gusto or ADP payroll experience
• Event planning experience

Benefits

$71,000 to $82,000 a year

• Health, dental and vision coverage starting on day one
• 401(k) with 4% match
• Paid time off
• Employee discount
• Paid holidays

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at KS LLP LLC.