Office Manager

Clients include health systems, universities, tech companies and government agencies. Employee-owned and headquartered in Vancouver. Start time is 6:30 a.m., and crews work 10-hour days in summer.

Overview

Frontier Design-Build is a small firm, so this role touches a bit of everything and reports directly to the managing partner. We need someone who notices the broken thing before it becomes a problem and knows who to call. This position is on site in Redmond.

What you'll be doing

• Track leases, service contracts and insurance certificates for renewal
• Handle incoming mail and courier shipments
• Order office and kitchen supplies and keep spending within budget
• Answer the main line when the receptionist is out
• Support payroll by collecting timesheets and PTO requests
• Onboard new hires with desks, equipment, keys and system access requests
• Plan staff meetings, lunches and the annual holiday event
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service

Qualifications

• 3+ years of office management or senior administrative experience
• Proficient in Microsoft 365 or Google Workspace
• Discreet with personnel and financial information
• Experience with QuickBooks Online or another bookkeeping system
• High school diploma required; associate or bachelor's degree preferred
• Able to lift up to 30 lbs (supply deliveries)
• Organized and able to switch tasks without losing track

Nice to have

• Notary public commission
• Experience in a law, accounting or medical office
• Event planning experience

Rate: $80,000 - $100,000/year

Benefits

• Medical, dental and vision insurance
• 401(k) with 4% match
• Three weeks of PTO to start

Frontier Design-Build provides equal employment opportunities to all employees and applicants.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Frontier Design-Build.