Office Administrator

We run a fiber backbone of over 20,000 route miles, plus data centres and network operations centres. Retail stores, field technicians and customer care all report into regional operations teams. Techs take their trucks home and drive straight to the first job of the day.

POSITION SUMMARY:

The Office Administrator supports the Engineering department with scheduling, document preparation, data entry and general office tasks. Poplardeck is looking for a reliable admin who can keep a department of 25 people organised. Our team is spread across 6 countries. Headquarters is in Berlin. Contract role, full-time hours, paid in USD at the end of each month. Core hours are 10:00 to 15:00 CET. Reliable internet and a power backup are a must.

DAY TO DAY:

Answer and route phone calls and emails. Scan, file and organise documents in SharePoint. Coordinate catering and logistics for meetings and trainings. Assist with special projects such as office moves or records cleanup. Prepare letters, reports and presentations in Word, Excel and PowerPoint. Enter data into the ERP or CRM and check it for accuracy. Take meeting notes and send out action items.

REQUIRED QUALIFICATIONS:

2+ years of administrative or clerical experience. Organised and able to handle several requests at once. Reliable attendance and punctuality. Proficient in Microsoft Word, Excel, Outlook and PowerPoint. High school diploma or GED.

NICE TO HAVE:

Concur or SAP experience. SharePoint or Teams administration basics. Experience in a manufacturing, healthcare or legal setting.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

WHAT WE OFFER:

Long-term engagement. Flexible hours. Monthly internet allowance. Paid in USD.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Poplardeck.