Office Administrator

We are a multispecialty group with primary care, cardiology, endocrinology and orthopedics. Most visits are in person, and telehealth is available for follow-ups.

Overview:

The Office Administrator keeps our Luxembourg City office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin. On site, Luxembourg City.

Key responsibilities:

Assist the managing partner with scheduling and special projects. Process vendor invoices and code expenses in QuickBooks Online. Plan staff meetings, lunches and the annual holiday event. Onboard new hires with desks, equipment, keys and system access requests. Maintain the office calendar, conference room bookings and visitor log. Handle incoming mail and courier shipments. Order office and kitchen supplies and keep spending within budget.

What we're looking for:

0-2 years of office management or senior administrative experience. Experience with QuickBooks Online or another bookkeeping system. Proficient in Microsoft 365 or Google Workspace.

Preferred qualifications:

Event planning experience.

Schedule: Monday to Friday, 7:30 AM to 4:30 PM

Perks and benefits:

Salary: €34,000-€40,000 a year

Pension scheme. Laptop and phone. Training budget. Bike plan. 8% holiday allowance. 25 annual leave days. Travel allowance.

Applications are reviewed on a rolling basis.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Maison de santé Minett S.à r.l..