Legal Secretary

We practice general law in a small town, so one day might be a closing and the next a custody hearing. Docket deadlines are checked twice, by two different people.

About the role

The Legal Secretary supports two attorneys with scheduling, document formatting, filing, billing and client calls. We are headquartered in Aurora and have been hiring remotely since 2020. This is a full-time remote role. We use an employer of record in Portugal, so you get a proper employment contract, not a freelance agreement. You will need at least 4 hours of overlap with US Central time. A quiet workspace and good internet are required.

Job duties

• Format and finalize pleadings, letters and agreements in Word
• Assemble document packages for signing and notarization
• Open new matters and run conflict checks in Clio
• Prepare and send monthly invoices and enter attorney time
• Scan, name and file documents in the document management system
• Keep client contact information and matter lists up to date
• Process payments to trust accounts per firm procedures
• Track incoming mail and get time-sensitive items to the attorney right away

You'll need

• 3-5 years of experience as a legal assistant, legal secretary or law firm receptionist
• Typing speed of 60+ WPM
• Discreet with confidential information
• Professional with clients who may be upset

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Compensation and benefits

• Health insurance through our employer-of-record partner
• 20 days paid time off
• Monthly internet allowance
• Public holidays observed per your country

Due to the number of applications, only shortlisted candidates will be contacted.

Please submit your CV in English.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Aurora PLLC.