Lead Executive Assistant

Headquarters and the main research campus are in Zürich. Since 1972, the company has built manufacturing sites in Zurich and abroad. We started in 1972 and have grown to about 480 people.

Job summary:

Schneider Maschinenbau has an opening for a Lead Executive Assistant. Based in Zürich, four days a week in office. Some evening and weekend availability by phone during travel weeks. Fully remote. You can work from anywhere in Switzerland. Normal business hours, Monday to Friday, with some flexibility. Most communication happens in Slack, with short video calls when needed.

Job duties:

• Plan offsites and leadership events, including venues, catering and agendas.
• Prepare briefing materials, agendas and background notes for meetings.
• Process expense reports in Concur or Expensify.
• Book domestic and international travel with detailed itineraries.
• Draft correspondence and presentations in the executive's voice.
• Support special projects as assigned by the CEO.
• Track action items from leadership meetings and follow up on deadlines.
• Manage complex calendars across time zones, including frequent last-minute changes.

Qualifications:

• 7+ years supporting C-level or senior executives.
• Bachelor's degree preferred.
• Available outside regular hours when an executive is travelling.
• Expert in Outlook or Google Calendar for complex scheduling.
• Comfortable with confidential and sensitive information.

Preferred:

• Concur or Navan.
• Experience supporting more than one executive at once.
• Board meeting coordination experience.
• Certified Administrative Professional (CAP)

Salary: CHF 99,000-CHF 130,000/year

What we offer:

• Company pension scheme.
• Holiday pay.
• Home office equipment.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Schneider Maschinenbau GmbH.