Lead Executive Assistant

Jacksonville Data employs 51,600 people across engineering hubs in Jacksonville and three other locations, building ERP software for mid-market manufacturers. We keep recurring meetings to Tuesdays and Thursdays where we can.

Role overview:

We're looking for a Lead Executive Assistant to join our team. This is a remote role. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Our headquarters is in Jacksonville, and about a third of the team works remotely from other countries. We engage team members in Israel as full-time contractors. Most of our contractors have been with us for more than two years. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. We use Slack, Notion and Google Meet. Cameras on for team calls.

Day to day:

• Maintain confidential files and contact lists.
• Book domestic and international travel with detailed itineraries.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Support special projects as assigned by the CEO.
• Track action items from leadership meetings and follow up on deadlines.
• Draft correspondence and presentations in the executive's voice.
• Coordinate quarterly board meetings, including decks, logistics and minutes.

What you need:

• 7+ years supporting C-level or senior executives.
• Comfortable with confidential and sensitive information.
• Bachelor's degree preferred.
• Experience booking international travel.

Compensation: ₪29,000 - ₪34,000 per month

What we offer:

• Flexible hours.
• Annual rate review.

Due to the number of applications, only shortlisted candidates will be contacted.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Jacksonville Data.