Lead Executive Assistant

Who we are:

We run a fiber backbone of over 20,000 route miles, plus data centres and network operations centres.

About the role:

Coastal Telephone Cooperative is looking for a Lead Executive Assistant to join a small, steady team. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Hybrid. You will need to be in Melbourne at least two days per week.

Main duties:

• Draft correspondence and presentations in the executive's voice.
• Process expense reports in Concur or Expensify.
• Book domestic and international travel with detailed itineraries.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Track action items from leadership meetings and follow up on deadlines.
• Coordinate quarterly board meetings, including decks, logistics and minutes.

What we're looking for:

• 7+ years supporting C-level or senior executives.
• Calm, organised and quick to reprioritize.
• Strong writing and editing skills.
• Expert in Outlook or Google Calendar for complex scheduling.
• Proficient in Word, Excel and PowerPoint.

Preferred:

• Concur or Navan.
• Experience supporting more than one executive at once.
• Board meeting coordination experience.

Compensation and benefits:

Salary: $128,000 - $153,000 per annum

• Superannuation on top of salary.
• 17.5% leave loading.
• Above-award pay rates.
• Study leave.

You must have full working rights in Australia.

Applications close when we find the right person, so get in early.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coastal Telephone Cooperative.