Junior Executive Assistant

Since 1957, the agency has added data science, analytics and in-house production teams. Hernández Marketing is an independent agency with 270 employees in offices across Spain. Creative reviews happen every Wednesday, and anyone can sit in.

The Junior Executive Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Reports to the CEO and works closely with the leadership team and board. Remote within Spain. The team meets in Barcelona once a quarter, travel covered. Hours are flexible, with one short team call each morning.

What you'll do:

• Screen calls and emails and handle what can be handled without the executive
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Manage complex calendars across time zones, including frequent last-minute changes
• Serve as the go-between for executives and employees, customers and board members
• Track action items from leadership meetings and follow up on deadlines
• Support special projects as assigned by the CEO
• Arrange personal appointments when needed
• Book domestic and international travel with detailed itineraries

Qualifications:

• 1+ years supporting C-level or senior executives
• Bachelor's degree preferred
• Experience booking international travel
• Calm, organised and quick to reprioritize
• Expert in Outlook or Google Calendar for complex scheduling

Bonus points:

• Concur or Navan
• Notion, Asana or monday
• Experience supporting more than one executive at once

Pay and benefits:

• Private health insurance
• Training budget
• Flexible start and finish times
• Remote work allowance
• Meal vouchers
• Life insurance

Due to the number of applications, only shortlisted candidates will be contacted.

Candidates must be eligible to work in Spain.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hernández Marketing S.L..