Junior Executive Assistant

About the company

Founded as a farmers' mutual in 1975, the company is now one of the larger mutual insurers in the US. Founded in 1975, we now have 6,800 employees.

Looking for a Junior Executive Assistant who wants to stay somewhere for a while. Based in Luxembourg City, four days a week in office. Some evening and weekend availability by phone during travel weeks. Our team is spread across 17 countries. Headquarters is in Wichita. We hire in Luxembourg through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. You will need at least 4 hours of overlap with US Central time.

What you'll be doing

• Process expense reports in Concur or Expensify.
• Prepare briefing materials, agendas and background notes for meetings.
• Screen calls and emails and handle what can be handled without the executive.
• Maintain confidential files and contact lists.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Plan offsites and leadership events, including venues, catering and agendas.
• Draft correspondence and presentations in the executive's voice.
• Book domestic and international travel with detailed itineraries.

Who you are

• 1-2 years supporting C-level or senior executives.
• Bachelor's degree preferred.
• Comfortable with confidential and sensitive information.
• Calm, organised and quick to reprioritize.
• Expert in Outlook or Google Calendar for complex scheduling.

Perks and benefits

€48,000 to €59,000 annually

• Monthly internet allowance.
• Co-working space stipend.
• Annual team retreat.
• Flexible hours.

Candidates must be eligible to work in Luxembourg.

If you are shortlisted, we will reach out to set up a first call.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Harlan Assurance.