Junior Executive Assistant

Our lending business funds equipment, vehicles and working capital for small and mid-sized companies across the UAE. We started in 1996 and have grown to about 4,900 people.

The position:

Falcon Advisors needs an EA who can manage two very full calendars and protect the time that matters. We are headquartered in Dubai and have been hiring remotely since 2020. This is a full-time remote role. We use an employer of record in Brazil, so you get a proper employment contract, not a freelance agreement. You will work Dubai business hours, Monday to Friday.

In this role you will:

• Manage complex calendars across time zones, including frequent last-minute changes
• Maintain confidential files and contact lists
• Track action items from leadership meetings and follow up on deadlines
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Draft correspondence and presentations in the executive's voice
• Arrange personal appointments when needed
• Plan offsites and leadership events, including venues, catering and agendas
• Screen calls and emails and handle what can be handled without the executive

What you need:

• 1+ years supporting C-level or senior executives
• Strong writing and editing skills
• Comfortable with confidential and sensitive information
• Expert in Outlook or Google Calendar for complex scheduling
• Bachelor's degree preferred
• Calm, organised and quick to reprioritize
• Proficient in Word, Excel and PowerPoint

Preferred qualifications:

• Board meeting coordination experience
• Notion, Asana or monday
• Concur or Navan

What we offer:

• Wellness allowance
• Home office setup budget
• Health insurance through our employer-of-record partner
• Flexible hours

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Falcon Advisors LLC.