Junior Executive Assistant

Food services serve about 30,000 meals a day. Chiselline is a public school district with more than 40,000 students and 20,100 employees. Coaching and club stipends are paid on top of salary.

Position summary:

The Junior Executive Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Employment is through our payroll partner in the US. Salary is paid monthly in USD. Working hours overlap with UK business hours. Strong written English is important, since much of our work is async.

Main duties:

• Book domestic and international travel with detailed itineraries.
• Screen calls and emails and handle what can be handled without the executive.
• Track action items from leadership meetings and follow up on deadlines.
• Process expense reports in Concur or Expensify.
• Draft correspondence and presentations in the executive's voice.
• Plan offsites and leadership events, including venues, catering and agendas.
• Serve as the go-between for executives and employees, customers and board members.

Required qualifications:

• Expert in Outlook or Google Calendar for complex scheduling.
• Strong writing and editing skills.
• Proficient in Word, Excel and PowerPoint.
• Available outside regular hours when an executive is traveling.

Preferred:

• Experience supporting more than one executive at once.
• Notion, Asana or monday.
• Certified Administrative Professional (CAP)
• Board meeting coordination experience.

What we offer:

• Annual team retreat.
• Monthly internet allowance.
• Annual salary review.
• 24 days paid time off.
• Home office setup budget.
• Wellness allowance.

We are an equal opportunity employer. If you need an accommodation during the application process, let us know.

We are unable to sponsor visas for this position.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chiselline.