Executive Assistant to the CEO (Remote)

Founded as a farmers' mutual in 1936, the company is now one of the larger mutual insurers in Canada.

About the role

This is a newly created position. The Executive Assistant to the CEO (Remote) supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work.

What you'll be doing

• Book domestic and international travel with detailed itineraries.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Plan offsites and leadership events, including venues, catering and agendas.
• Process expense reports in Concur or Expensify.
• Support special projects as assigned by the CEO.
• Draft correspondence and presentations in the executive's voice.
• Screen calls and emails and handle what can be handled without the executive.
• Arrange personal appointments when needed.

What you need

• 7+ years supporting C-level or senior executives.
• Calm, organized and quick to reprioritize.
• Expert in Outlook or Google Calendar for complex scheduling.
• Bachelor's degree preferred.
• Proficient in Word, Excel and PowerPoint.

Preferred qualifications

• Certified Administrative Professional (CAP)
• Concur or Navan.
• Event planning background.
• Board meeting coordination experience.

Pay: $78,000-$106,000 annually

What you get

• Health spending account.
• Group RRSP with employer matching.
• Paid vacation.
• Annual bonus.
• Paid sick days.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hamilton Insurance Agency.