Executive Assistant to the CEO

Larchwater employs 4,800 people across engineering hubs in Huntsville and three other locations, building ERP software for mid-market manufacturers. Public sector agencies, utilities and large health systems license our asset management platform under multi-year contracts.

Role overview

The Executive Assistant to the CEO supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. This role is fully remote within the US. Weekday working hours, with room to shift your day when needed.

Duties

• Support special projects as assigned by the CEO
• Screen calls and emails and handle what can be handled without the executive
• Prepare briefing materials, agendas and background notes for meetings
• Manage complex calendars across time zones, including frequent last-minute changes
• Draft correspondence and presentations in the executive's voice
• Arrange personal appointments when needed
• Serve as the go-between for executives and employees, customers and board members
• Maintain confidential files and contact lists

Minimum qualifications

• 7+ years supporting C-level or senior executives
• Comfortable with confidential and sensitive information
• Calm, organized and quick to reprioritize
• Experience booking international travel
• Expert in Outlook or Google Calendar for complex scheduling
• Bachelor's degree preferred
• Available outside regular hours when an executive is traveling

Nice to have

• Concur or Navan
• Event planning background
• Certified Administrative Professional (CAP)

Expected salary range: $99,000 to $131,000/year, plus bonus eligibility.

Perks and benefits

• Health savings account (HSA) with employer contribution
• 401(k) with company match
• 12 weeks of paid parental leave
• $1,000 home office setup budget

Larchwater is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

No recruitment agencies, please.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Larchwater.