Executive Assistant to the CEO

More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Founded in 2005, we now have 300 employees.

Kilnworks Labs is hiring an Executive Assistant to the CEO for our Philadelphia location. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. This is a trusted role. You will see board materials, compensation data and deal information. The work is on site and cannot be done remotely.

Duties

• Track action items from leadership meetings and follow up on deadlines.
• Book domestic and international travel with detailed itineraries.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Prepare briefing materials, agendas and background notes for meetings.
• Draft correspondence and presentations in the executive's voice.
• Serve as the go-between for executives and employees, customers and board members.
• Coordinate quarterly board meetings, including decks, logistics and minutes.

You'll need

• 6+ years supporting C-level or senior executives.
• Strong writing and editing skills.
• Calm, organized and quick to reprioritize.
• Expert in Outlook or Google Calendar for complex scheduling.
• Proficient in Word, Excel and PowerPoint.
• Comfortable with confidential and sensitive information.

What you get

Salary: $101,000 to $125,000/year

• Medical, dental and vision insurance.
• 401(k) with 4% match.
• 11 paid holidays.
• Life insurance.
• Flexible spending account.
• Gym membership reimbursement.
• Tuition reimbursement.

EOE. We participate in E-Verify.

We are unable to sponsor visas for this position.

If this sounds like a fit, apply with a resume. A cover letter is optional.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kilnworks Labs.