Executive Assistant to the CEO

About the company

We process billions of card transactions a year for merchants, banks and software platforms. Advisors, operations, compliance and technology teams total roughly 1,600 people.

Job summary

We need an Executive Assistant to the CEO. This is a full-time position based in Baltimore, Maryland. Based in Baltimore, four days a week in office. Some evening and weekend availability by phone during travel weeks. Reports to the CEO and works closely with the leadership team and board. Hybrid: two days in the office in Baltimore, the rest from home.

Essential duties and responsibilities

• Book domestic and international travel with detailed itineraries
• Track action items from leadership meetings and follow up on deadlines
• Support special projects as assigned by the CEO
• Screen calls and emails and handle what can be handled without the executive
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Arrange personal appointments when needed
• Serve as the go-between for executives and employees, customers and board members

Who you are

• Experience booking international travel
• Strong writing and editing skills
• Proficient in Word, Excel and PowerPoint
• Calm, organized and quick to reprioritize
• Expert in Outlook or Google Calendar for complex scheduling
• Available outside regular hours when an executive is traveling

Compensation and benefits

The base pay range for this position is $100,000 to $135,000 annually. Actual pay depends on experience, skills and location.

• Health savings account (HSA) with employer contribution
• 401(k) with a 100% match up to 5%
• Paid parental leave
• Annual bonus
• Profit sharing
• Gym membership reimbursement

Kettleloop is an Equal Opportunity Employer, including disability and protected veteran status.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kettleloop.