Executive Assistant to the CEO

Beratung Schulz is a national staffing firm with 330 internal employees and more than 200 branches. Regional vice presidents oversee clusters of branches in Baden-Württemberg and neighboring markets.

The position

The role is new and comes from growth in our client base. The Executive Assistant to the CEO supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Remote position. Most of the team is in Stuttgart, but nobody is required to come in. Monday to Friday, regular working hours, flexible start and finish. Communication happens mostly in Slack and short video calls.

Job duties

• Support special projects as assigned by the CEO
• Process expense reports in Concur or Expensify
• Serve as the go-between for executives and employees, customers and board members
• Prepare briefing materials, agendas and background notes for meetings
• Track action items from leadership meetings and follow up on deadlines
• Book domestic and international travel with detailed itineraries
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Plan offsites and leadership events, including venues, catering and agendas

What you need

• 6+ years supporting C-level or senior executives
• Calm, organised and quick to reprioritize
• Available outside regular hours when an executive is travelling
• Experience booking international travel
• Expert in Outlook or Google Calendar for complex scheduling
• Bachelor's degree preferred

Preferred qualifications

• Experience supporting more than one executive at once
• Board meeting coordination experience

What we offer

• Company pension scheme
• Up to 3 days of home office per week
• Childcare allowance
• Home office equipment
• Urban Sports Club membership
• Christmas bonus

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Beratung Schulz GmbH.