Executive Assistant

Enterprise clients outsource service desk, end-user support and data center operations to us under multi-year contracts. We operate two 24/7 network operations centers and a security operations center, staffed in three shifts.

Job summary

The Executive Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Remote within the US. The team meets in Jersey City once a quarter, travel covered. Normal working hours, Monday to Friday.

Responsibilities

• Screen calls and emails and handle what can be handled without the executive.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Support special projects as assigned by the CEO.
• Plan offsites and leadership events, including venues, catering and agendas.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Arrange personal appointments when needed.
• Track action items from leadership meetings and follow up on deadlines.

Qualifications

• Calm, organized and quick to reprioritize.
• Comfortable with confidential and sensitive information.
• Strong writing and editing skills.
• Available outside regular hours when an executive is traveling.
• Proficient in Word, Excel and PowerPoint.

Preferred

• Concur or Navan.
• Notion, Asana or monday.
• Certified Administrative Professional (CAP)
• Board meeting coordination experience.

What we offer

• Health, dental and vision coverage starting on day one.
• 401(k) with company match.
• Three weeks of PTO to start.
• Dental insurance.

We are unable to sponsor visas for this position.

Please include a short note on why this role interests you.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Steading IT Inc..