Executive Assistant (Remote)

Grant reporting covers dozens of federal, state and private funders, each with its own outcomes.

Role overview

The Executive Assistant (Remote) supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Based in St. Louis, four days a week in office. Some evening and weekend availability by phone during travel weeks.

What you'll be doing

• Process expense reports in Concur or Expensify
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Book domestic and international travel with detailed itineraries
• Track action items from leadership meetings and follow up on deadlines
• Maintain confidential files and contact lists

Minimum qualifications

• 2-4 years supporting C-level or senior executives
• Experience booking international travel
• Strong writing and editing skills
• Bachelor's degree preferred
• Available outside regular hours when an executive is traveling
• Comfortable with confidential and sensitive information
• Expert in Outlook or Google Calendar for complex scheduling

Preferred

• Notion, Asana or monday
• Event planning background
• Board meeting coordination experience
• Concur or Navan

Compensation: $76,000-$100,000/year DOE.

Why work with us

• Paid sick days
• Annual salary review
• Public holidays observed per your country
• Co-working space stipend

Magpiefield is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Magpiefield SAS.