Executive Assistant

Since 2000, the company has stored and distributed building products across New Jersey. Most orders ship the same day if they come in before 2 p.m.

Job summary:

We are replacing a colleague who is moving away. Based in Clifton, four days a week in office. Some evening and weekend availability by phone during travel weeks. On site, Clifton.

Job duties:

• Serve as the go-between for executives and employees, customers and board members
• Arrange personal appointments when needed
• Plan offsites and leadership events, including venues, catering and agendas
• Track action items from leadership meetings and follow up on deadlines
• Prepare briefing materials, agendas and background notes for meetings
• Draft correspondence and presentations in the executive's voice

What we're looking for:

• 2+ years supporting C-level or senior executives
• Available outside regular hours when an executive is traveling
• Expert in Outlook or Google Calendar for complex scheduling
• Comfortable with confidential and sensitive information
• Proficient in Word, Excel and PowerPoint

Pay and benefits:

Salary range: $80,000 - $99,000 a year

• Health, dental and vision coverage starting on day one
• 401(k) with a 100% match up to 5%
• Paid holidays
• Gym membership reimbursement
• Short- and long-term disability
• Profit sharing
• Referral program

Start dates are flexible, usually within a few weeks of an offer.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Marblespan Cold Storage LLC.