Executive Assistant

Jacksonville Data employs 51,600 people across engineering hubs in Jacksonville and three other locations, building ERP software for mid-market manufacturers. We keep recurring meetings to Tuesdays and Thursdays where we can.

Position summary

The role is new and comes from growth in our client base. This is a trusted role. You will see board materials, compensation data and deal information. Reports to the CEO and works closely with the leadership team and board. We are headquartered in Jacksonville and have been hiring remotely since 2020. Contract role, full-time hours, paid in USD at the end of each month. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET.

What you'll do

• Screen calls and emails and handle what can be handled without the executive
• Manage complex calendars across time zones, including frequent last-minute changes
• Process expense reports in Concur or Expensify
• Prepare briefing materials, agendas and background notes for meetings
• Arrange personal appointments when needed
• Maintain confidential files and contact lists

Minimum qualifications

• 3+ years supporting C-level or senior executives
• Proficient in Word, Excel and PowerPoint
• Strong writing and editing skills
• Expert in Outlook or Google Calendar for complex scheduling
• Comfortable with confidential and sensitive information
• Calm, organised and quick to reprioritize

Benefits

• Company laptop
• Monthly payments via wire transfer or Wise

Candidates must be eligible to work in Pakistan.

This posting may close early if we receive enough applications.

Duration: 3 months. Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Jacksonville Data.