Executive Assistant

Hemlockgate manages assets for more than 200,000 clients through 120 offices. Institutional clients include pension funds, endowments and insurance companies.

We're looking for an Executive Assistant to join our team. This is a remote role. This is a trusted role. You will see board materials, compensation data and deal information. This is a long-term contractor role, paid monthly in USD. Core hours are 10:00 to 15:00 CET.

What you'll do:

• Draft correspondence and presentations in the executive's voice.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Track action items from leadership meetings and follow up on deadlines.
• Arrange personal appointments when needed.
• Support special projects as assigned by the CEO.
• Serve as the go-between for executives and employees, customers and board members.

You'll need:

• Proficient in Word, Excel and PowerPoint.
• Comfortable with confidential and sensitive information.
• Calm, organised and quick to reprioritize.
• Strong writing and editing skills.
• Expert in Outlook or Google Calendar for complex scheduling.

Pluses:

• Notion, Asana or monday.

Perks and benefits:

• Paid time off.
• Flexible hours.
• Long-term engagement.
• Monthly payments via wire transfer or Wise.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hemlockgate S.r.l..