Executive Assistant

We employ 4,200 people across underwriting, claims, actuarial, IT and customer service. Licensing (property and casualty, life and health) is paid for, with study time during work hours.

The position

DR Mutual needs an EA who can manage two very full calendars and protect the time that matters. This is a long-term contractor role, paid monthly in USD. You will need at least 4 hours of overlap with US Central time. Clear written English is a must, as the team works across time zones.

Responsibilities

• Arrange personal appointments when needed
• Book domestic and international travel with detailed itineraries
• Serve as the go-between for executives and employees, customers and board members
• Track action items from leadership meetings and follow up on deadlines
• Manage complex calendars across time zones, including frequent last-minute changes
• Maintain confidential files and contact lists
• Prepare briefing materials, agendas and background notes for meetings

What you need

• Bachelor's degree preferred
• Calm, organised and quick to reprioritize
• Available outside regular hours when an executive is travelling
• Experience booking international travel
• Proficient in Word, Excel and PowerPoint
• Strong writing and editing skills

Nice to have

• Board meeting coordination experience
• Concur or Navan

Pay and benefits

• Monthly internet allowance
• Paid time off

Due to the number of applications, only shortlisted candidates will be contacted.

Applications are reviewed weekly.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at DR Mutual Corp..