Executive Assistant

We put over 80,000 people to work each week in industrial, office, IT and healthcare roles.

Role overview:

Coleman Recruiting has an opening for an Executive Assistant. Reports to the CEO and works closely with the leadership team and board. You can work from home anywhere in the US. We have no office requirement. Hours are flexible, with one short team call each morning.

Your responsibilities:

• Coordinate quarterly board meetings, including decks, logistics and minutes
• Arrange personal appointments when needed
• Track action items from leadership meetings and follow up on deadlines
• Draft correspondence and presentations in the executive's voice
• Process expense reports in Concur or Expensify
• Support special projects as assigned by the CEO
• Plan offsites and leadership events, including venues, catering and agendas
• Screen calls and emails and handle what can be handled without the executive

What you need:

• 3-5 years supporting C-level or senior executives
• Available outside regular hours when an executive is traveling
• Calm, organized and quick to reprioritize
• Experience booking international travel
• Bachelor's degree preferred

Preferred qualifications:

• Certified Administrative Professional (CAP)
• Concur or Navan
• Experience supporting more than one executive at once

The salary range for this role is $83,000 - $108,000 annually. This range reflects base salary only.

Perks and benefits:

• Health savings account (HSA) with employer contribution
• 401(k) with a 100% match up to 5%
• Paid time off
• Gym membership reimbursement
• Home office stipend

Coleman Recruiting provides equal employment opportunities to all employees and applicants.

We review applications on a rolling basis.

Start dates are flexible, usually within a few weeks of an offer.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coleman Recruiting.