Executive Assistant

Who we are:

From the Charlotte office, we cover clients within about a two-hour drive and support remote sites through RMM tools. Our technicians handle onsite and remote support for medical offices, accounting firms and manufacturers on fixed monthly contracts. Lunch is usually whatever is closest to the client site.

The role:

Charlotte IT is hiring an Executive Assistant to work remotely from the US. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. This is a trusted role. You will see board materials, compensation data and deal information. Remote position. Most of the team is in Charlotte, but nobody is required to come in. A quiet workspace and good internet are required.

What you'll do:

• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Arrange personal appointments when needed.
• Serve as the go-between for executives and employees, customers and board members.
• Support special projects as assigned by the CEO.
• Prepare briefing materials, agendas and background notes for meetings.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Screen calls and emails and handle what can be handled without the executive.

About you:

• 3+ years supporting C-level or senior executives.
• Calm, organized and quick to reprioritize.
• Bachelor's degree preferred.
• Available outside regular hours when an executive is traveling.

Nice to have:

• Event planning background.
• Notion, Asana or monday.

What you get:

Rate: $78,000 - $95,000 a year

• Health insurance.
• 401(k) with 4% match.
• 11 paid holidays.
• Life insurance.

We are unable to sponsor visas for this position.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Charlotte IT.