Executive Assistant

We provide audit, tax and advisory services to private companies, public entities and nonprofits.

The position

The Executive Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf.

Essential duties and responsibilities

• Track action items from leadership meetings and follow up on deadlines
• Screen calls and emails and handle what can be handled without the executive
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Arrange personal appointments when needed
• Process expense reports in Concur or Expensify
• Prepare briefing materials, agendas and background notes for meetings
• Manage complex calendars across time zones, including frequent last-minute changes
• Serve as the go-between for executives and employees, customers and board members

Qualifications

• 3+ years supporting C-level or senior executives
• Bachelor's degree preferred
• Available outside regular hours when an executive is travelling
• Proficient in Word, Excel and PowerPoint

Nice to have

• Board meeting coordination experience
• Notion, Asana or monday
• Event planning background
• Certified Administrative Professional (CAP)

Compensation and benefits

• Private health insurance
• Meal vouchers
• Flexible hours
• Training budget
• Savings fund
• Life insurance
• Gym membership

Please mention your notice period and expected salary.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Castillo Despacho Contable S.A. de C.V..