Executive Assistant

Position summary

We're looking for an Executive Assistant to join our team. This is a remote role. Based in Phoenix, four days a week in office. Some evening and weekend availability by phone during travel weeks. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Remote, open to candidates across the US. Flexible schedule. We have one team call a day, usually in the morning. Day-to-day communication is in Slack and Google Meet.

What you'll be doing

• Draft correspondence and presentations in the executive's voice
• Serve as the go-between for executives and employees, customers and board members
• Prepare briefing materials, agendas and background notes for meetings
• Maintain confidential files and contact lists
• Track action items from leadership meetings and follow up on deadlines

What we're looking for

• 3+ years supporting C-level or senior executives
• Bachelor's degree preferred
• Experience booking international travel
• Expert in Outlook or Google Calendar for complex scheduling

Preferred qualifications

• Experience supporting more than one executive at once
• Event planning background
• Certified Administrative Professional (CAP)

Why work with us

• Health, dental and vision coverage starting on day one
• 401(k) with 4% match
• Paid sick leave

About the company

BE Learn serves more than 10 million learners across schools, universities and businesses. Production studios in Phoenix and abroad record and edit thousands of hours of video a year.

BE Learn provides equal employment opportunities to all employees and applicants.

Applicants must be authorized to work in the U.S.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at BE Learn.