Executive Assistant

About the role:

Allen Managed Services is looking for an Executive Assistant to join a small, steady team. Reports to the CEO and works closely with the leadership team and board. This is a long-term contractor role, paid monthly in USD. Core hours are 10:00 AM to 4:00 PM UK time. Please make sure you have a quiet place to work and a solid internet connection.

Job duties:

• Manage complex calendars across time zones, including frequent last-minute changes.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Process expense reports in Concur or Expensify.
• Support special projects as assigned by the CEO.
• Book domestic and international travel with detailed itineraries.
• Prepare briefing materials, agendas and background notes for meetings.
• Draft correspondence and presentations in the executive's voice.

You'll need:

• 3+ years supporting C-level or senior executives.
• Available outside regular hours when an executive is traveling.
• Experience booking international travel.
• Calm, organized and quick to reprioritize.

Also helpful:

• Experience supporting more than one executive at once.
• Event planning background.

Pay and benefits:

$71,000-$91,000/year

• Flexible hours.
• Paid in USD.

The company:

Allen Managed Services provides managed IT for offices of 10 to 200 users: help desk, patching, backups, Microsoft 365 and firewall management.

Allen Managed Services is an Equal Opportunity Employer, including disability and protected veteran status.

Applicants must be authorized to work in the U.S.

Duration: 12 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Allen Managed Services.