Assistant Office Manager

Wong Architecture is an architecture firm designing schools, libraries, community centers and municipal buildings. The interiors team handles workplace design, furniture specification and finishes.

We're looking for an Assistant Office Manager to join our team in New York City. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. This position is on site in New York City.

In this role you will:

• Process vendor invoices and code expenses in QuickBooks Online
• Onboard new hires with desks, equipment, keys and system access requests
• Maintain the office calendar, conference room bookings and visitor log
• Coordinate repairs and building issues with the property manager
• Assist the managing partner with scheduling and special projects
• Answer the main line when the receptionist is out

You'll need:

• 1+ years of office management or senior administrative experience
• Experience with QuickBooks Online or another bookkeeping system
• Friendly but firm with vendors and coworkers
• Comfortable managing vendors and negotiating service contracts
• Discreet with personnel and financial information

Also helpful:

• Notary public commission
• Basic IT troubleshooting (printers, Wi-Fi, new user setup)

Benefits:

Starting pay: $62,000-$77,000 annually, depending on experience and certifications.

• Health, dental and vision coverage starting on day one
• 401(k) with a 100% match up to 5%
• Paid time off
• Free parking

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Applicants must be authorized to work in the U.S.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Wong Architecture, LLC.