Assistant Office Manager

About Vogel Consulting

We take on a handful of clients at a time and stay with them through implementation. Proposals are written by the people who will do the work. Travel runs Monday through Thursday on most projects, with Fridays in the home office.

Role overview

The person in this role is relocating, so we are hiring a replacement. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. This position is on site in Cologne.

Duties

• Onboard new hires with desks, equipment, keys and system access requests.
• Process vendor invoices and code expenses in QuickBooks Online.
• Keep emergency contacts, evacuation plans and first aid supplies current.
• Support payroll by collecting timesheets and PTO requests.

What you'll need

• 0-2 years of office management or senior administrative experience.
• Comfortable managing vendors and negotiating service contracts.
• Discreet with personnel and financial information.
• Organised and able to switch tasks without losing track.
• Friendly but firm with vendors and coworkers.

Schedule: Monday to Friday, 7:30 AM to 4:30 PM

What we offer

• Company pension scheme.
• 30 days of annual leave.
• Christmas bonus.
• Meal allowance.
• Holiday pay.
• JobRad bike leasing.
• Public transport ticket subsidy.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Vogel Consulting GmbH.