Assistant Office Manager

Good fit for an experienced administrative professional who wants to own the whole operation of a small office. Utica Legal is a small firm, so this role touches a bit of everything and reports directly to the managing partner.

Your responsibilities:

• Plan staff meetings, lunches and the annual holiday event
• Track leases, service contracts and insurance certificates for renewal
• Assist the managing partner with scheduling and special projects
• Process vendor invoices and code expenses in QuickBooks Online
• Order office and kitchen supplies and keep spending within budget
• Support payroll by collecting timesheets and PTO requests
• Onboard new hires with desks, equipment, keys and system access requests
• Handle incoming mail and courier shipments

Qualifications:

• 1+ years of office management or senior administrative experience
• High school diploma required; associate or bachelor's degree preferred
• Proficient in Microsoft 365 or Google Workspace
• Discreet with personnel and financial information
• Friendly but firm with vendors and coworkers
• Organized and able to switch tasks without losing track

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

What we offer:

$47,000 - $57,000 a year

• Medical, dental and vision insurance
• 401(k) with company match
• Paid sick leave
• Health, dental and vision coverage starting on day one
• Flexible schedule
• Employee discount
• Three weeks of PTO to start

About the company:

From offices in Utica, our attorneys appear in state and federal courts throughout New York. Since 1964, the firm has defended insurers and self-insured employers in New York.

Start dates are flexible, usually within a few weeks of an offer.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Utica Legal.