Assistant Office Manager

The Assistant Office Manager keeps our Mesa office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin. Hybrid: two days in the office in Mesa, the rest from home.

What you'll do

• Plan staff meetings, lunches and the annual holiday event.
• Onboard new hires with desks, equipment, keys and system access requests.
• Keep emergency contacts, evacuation plans and first aid supplies current.
• Answer the main line when the receptionist is out.
• Track leases, service contracts and insurance certificates for renewal.
• Maintain the office calendar, conference room bookings and visitor log.
• Support payroll by collecting timesheets and PTO requests.
• Order office and kitchen supplies and keep spending within budget.

About you

• 0-2 years of office management or senior administrative experience.
• High school diploma required; associate or bachelor's degree preferred.
• Able to lift up to 30 lbs (supply deliveries)
• Comfortable managing vendors and negotiating service contracts.

Nice to have

• Event planning experience.
• Gusto or ADP payroll experience.
• Facilities or lease management background.

Pay and benefits

• Health, dental and vision coverage starting on day one.
• 401(k) with 4% match.
• 11 paid holidays.
• Professional development budget.
• Paid time off.
• Paid sick leave.
• Hybrid work.

About the company

Case management runs on Clio, and billing is done in-house. Billable target for associates is 1,800 hours.

This position requires a background check.

If this sounds like a fit, apply with a resume. A cover letter is optional.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Snake River Law Offices LLC.