Assistant Office Manager

Who we are:

Family-run since 1996, now on the second generation. Our owner is on site most days and does the estimating and scheduling.

We are adding headcount to this team, so this is a new seat. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. The Assistant Office Manager keeps our New York City office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin.

Day to day:

Assist the managing partner with scheduling and special projects. Maintain the office calendar, conference room bookings and visitor log. Coordinate repairs and building issues with the property manager. Plan staff meetings, lunches and the annual holiday event.

You'll need:

1-2 years of office management or senior administrative experience. Comfortable managing vendors and negotiating service contracts. Proficient in Microsoft 365 or Google Workspace. Organized and able to switch tasks without losing track.

Schedule: Monday to Friday, 7:30 AM to 4:30 PM

Benefits:

$59,000 - $68,000/year

Medical, dental and vision insurance. 401(k) with a 100% match up to 5%. 11 paid holidays. Life insurance. Employee assistance program. Professional development budget. Referral program.

This position requires a background check.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Robinson General Contractors, LLC.