Assistant Office Manager

About us

Most jobs are within 30 minutes of the shop. Every truck is stocked the same way, so anyone can grab any van. Most of our foremen started here as apprentices.

We are creating this position because the workload has grown. Good fit for an experienced administrative professional who wants to own the whole operation of a small office. The Assistant Office Manager keeps our Long Beach office of about 60 people running: facilities, vendors, supplies, visitors and a share of HR and accounting admin. This is an in-person role at our Long Beach location.

Main duties

• Assist the managing partner with scheduling and special projects
• Track leases, service contracts and insurance certificates for renewal
• Order office and kitchen supplies and keep spending within budget
• Answer the main line when the receptionist is out
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service
• Coordinate repairs and building issues with the property manager
• Process vendor invoices and code expenses in QuickBooks Online

Skills and experience

• 1-2 years of office management or senior administrative experience
• Proficient in Microsoft 365 or Google Workspace
• Friendly but firm with vendors and coworkers
• Organized and able to switch tasks without losing track
• Able to lift up to 30 lbs (supply deliveries)

Schedule: Monday to Friday, 8:30 AM to 5:30 PM

What you get

Salary: $55,000 to $63,000/year

• Health, dental and vision coverage starting on day one
• 401(k) with company match
• Three weeks of PTO to start
• Dental insurance
• Flexible schedule
• Life insurance
• Referral program

Applicants must be authorized to work in the U.S.

Please include a short note on why this role interests you.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Long Beach Fire Protection LLC.